Organizing Mortgage and Title Documents for Maximum Efficiency

indussolutions_mortgageWhen you are a loan officer or title agent, the more successful you become, the more paper your office generates. With loans often exceeding hundreds of pages, it doesn’t take long before file cabinets are bursting at the seams. Ultimately, keeping track of all the documents can be overwhelming. With a traditional filing system it’s just way too easy to lose a file of irreplaceable signed documents.

The FileBound Enterprise Document Management Solution is the ideal solution to the mortgage or title office overflowing with paper. It stores everything electronically including appraisals, credit reports, escrow deposits closing fee reports, home inspections, title insurance papers, surveys, payment records—everything and it keeps everything related to each client together. Hardcopy documents are scanned and indexed into the file through a simple process that takes just seconds. All files are easily accessible no matter where you are, so you can review papers at your clients home, from your car—anywhere you have Internet access. You and your company are also able to limit access only to those who should see files.

In those cases where multiple staff members are working on a file, documents can be sequentially routed electronically so you can track a file’s progress and always be assured that you are working on the most current version of the document.

There’s no longer a need to maintain banks of file cabinets bulging with old mortgage and title files. Now you can improve productivity, cut down on your office’s space requirements and serve clients better with the help of FileBound, the document management solution created with the needs of your office in mind.

Several Types of Documents You Can Manage Using FileBound:

Mortgage Processing

  • Appraisal
  • Credit Report
  • Escrow Deposit for taxes & insurance
  • Paying Title Company Closing Fee
  • Buyer’s Attorney Fee
  • Lender’s Attorney Fee
  • Home Inspection
  • Title Insurance
  • Flood Determination/Life of Loan Coverage
  • Homeowners Insurance
  • Underwriting
  • Survey
  • Down Payment check copies
  • Loan Discount Points
  • Drafting the mortgage deed and incidentals
  • Payment of Transfers Taxes
  • Recording at County Records
  • Couriering Documents
  • Prepayment of Interest

Loan Documents

  • Settlement Statement listing all costs and fees
  • Good Faith Estimate
  • Truth-in-Lending Statement disclosing the annual percentage rate
  • Mortgage Note detailing the terms and conditions of the loan
  • Mortgage Deed of Trust
  • Monthly Payment Letter