What is Document Management?
WHAT IS IT?
Document Management is a systematic process of securing, accessing, and tracking all of your critical information and documents. Effective and Efficient management of your information and documents is imperative to the success of your organization and allows you to control costs, stay compliant, and mitigate risk.
With vast amounts of information it is essential to simplify the way your documents are stored and accessed. Document Management involves the collaboration of: paper documents, pictures, graphs, faxes, podcasts, as well as many other document types into one single location. Document Management Solutions are the key to maintaining control over all of your information.
WHAT DOES IT DO?
Document Management Solutions provide you the ability to sort, retrieve, manage and protect all of your documents. Your documents can then be analysed and transformed into information with a functional context. With useful information from all of your paper and electronic documents in a single electronic location, strategic decisions can be formulated to benefit your organisation. With easy access to your mission critical information you can gain a competitive advantage in your space. Documents that once existing in separate storage silos are now merged and joined with each other. Through different search techniques and options, correlations between the documents can be found. The relationships between different documents within the organised information can then be easily accessed, retrieved and used.
WHY IS IT IMPORTANT?
- Prevent lost documents
- Save money and space
- Provide a secure location for your documents
- Make better use of your time